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Accessible Materials

A guide to creating accessible materials

Top Tips for Accessible PDFs


PDFs that are just scanned images of book pages are not accessible, since a screen reader cannot read the words on the page. Making a document machine-readable enables:

  • Screen reader users to access the content
  • All users to search the contents of the PDF, and copy and paste from it


Create Accessible PDFs from Microsoft Word Documents or PowerPoint
  1.    follow steps for creating an accessible document using Word or PowerPoint
  2.    save as an Adobe PDF
  3.    identify the document language
  4.    use the Touchup Reading Order feature
Create Accessible PDFs from Scanned Documents

Another way to have things converted to a word (readable) document from any of our printers: Here are the instructions on how to access Optical Character Recognition (OCR) from a Toshiba MFP. 

1.       Login to the MFP (ECB120-P4-ES3555) using your pin code

2.       Click the Scan button

3.       Click the Templates button

4.       Select the PUBLIC TEMPLATE GROUP

5.       Select SCAN TO WORD

6.       Scan the document which will then be sent to your email after being converted to word

      If you have any questions, regarding OCR, contact Diversity Services.

Resources for Accessible PDFs

Example PDFs